Event Set Design Specialists
Event Set Design
Are you looking for an experienced, reliable, and reputable company to handle your event set design? If the answer is yes, you’ve come to the right place. At IMA Solutions, we've spent the last few decades building sets that are designed to make an impact and built to survive the pressure of a live event. Our service is fully managed and bespoke to your specification. We have the design team, workshop, and installation crew to take your event set from concept to reality. If you’d like to work with us or want to learn more about our event set design services, call us on (+44) 1827 948180 or send an email to info@ima.solutions.
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Services
Bespoke Event Set Design & Build Services
An off-the-shelf event set design will hardly ever deliver the impact or functionality that’s needed for a successful event. Every venue, audience and event objective is different, which is why we design and build fully bespoke event sets that are tailored to the requirements of our clients.
From intimate corporate presentations to large-scale conferences, awards ceremonies and product launches, no project is too big or complex for us to handle. To achieve the end result you’re after, every element will be developed around your brand, event goals, and the venue.
Benefits of Professional Event Set Design
Investing in a professional event set design comes with a number of unique advantages. Some of the benefits that you can expect when you trust us with the design and build of your event set include:
#01
Creates a Memorable First Impression
First impressions count, especially at live events. The moment your guests walk into the venue, your event set will shape their expectations and set the tone for the day ahead. We'll design and build a bespoke event set that captures attention from the outset, creating a professional and visually striking environment that leaves a lasting impression on your audience.
#02
Strengthen Your Brand Presence
A strong brand presence will help your event feel cohesive, professional, and instantly recognisable. We'll incorporate your branding, colours, messaging, and visual identity into every aspect of your event set, creating a consistent look that reinforces your brand and helps your audience connect with your business.
#03
Enhance the Guest Experience
The design of your event space plays a big part in how your guests experience the day. We'll create an event set that's not only visually impressive but also practical, ensuring it complements the format of your event, supports audience engagement, and provides an environment that keeps your guests focused on what's happening on stage.
#04
Maximise the Impact of Your Event Space
Making the most of your venue is key to delivering a successful event. We'll design an event set that works with the space you have available and help you make the most of the layout while creating maximum visual impact. Whether you're working in a conference hall, exhibition venue, or unique event space, we'll ensure every element is designed with purpose.
#05
Enjoy a Full Design & Build Service
Working with us means you don't need to juggle multiple contractors or suppliers. From the earliest design concepts through to manufacturing, installation, and the final finishing touches, we handle everything in-house, so you have one point of contact and one team accountable for your event set design.
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Event Types
Event Types We Design Sets For
Corporate Conferences & Business Events
From conferences and seminars to annual meetings and company events, these are just some of the most common types of events we design sets for. With these event types, we build sets that create a professional backdrop for the speakers and presentations. We coordinate with the venue and take the client's branding and event objectives into account to create a set that not only looks the part but also supports the smooth running of the event.
Awards Ceremonies & Gala Productions
Awards ceremonies and gala dinners deserve a stage that reflects the occasion. That’s why our primary objective with these types of events is to design and build bespoke event sets that add visual impact while complementing the theme and branding of the event. From elegant stage backdrops to complete event production sets, nothing is off limits for our experienced team.
Product Launches & Brand Activations
Launching a new product or running a brand activation is all about making a strong impression. For these types of events, we create bespoke event sets that showcase the product, reinforce our client’s brand identity, and provide the ideal setting for demonstrations, presentations, media coverage, and guest interaction.
Hybrid & Broadcast-Style Event Sets
For events that are being streamed or recorded, the set needs to look just as good on camera as it does in person. In recent years, we have been working on such event sets more and more often, and know exactly what we need to do to ensure our client’s branding and messaging are presented professionally across every platform.
Multi-Venue and Touring Event Sets
And last but not least, due to our vast expertise in the event set design industry, we also work on multi-venue and touring event set projects. For these events, the event sets we create are designed to be easily transported, installed, and dismantled without compromising on quality or visual impact.
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Process
Our Event Set Design Process
Whether we’re working on a complex corporate event staging project or a more straightforward event set design, we follow the same comprehensive 5-step process that we’ve developed over the years. Below, you can read more about what each step of our process looks like:
#01
Discovery Meeting
Every successful event set design begins with a conversation. That’s why the first thing we do with any project we undertake, whether it’s event set designs or bespoke exhibition stands, is arrange a discovery meeting with you. During the discovery meeting, we'll take the time to understand your event objectives, audience, venue, budget and brand requirements. This stage ensures we have a clear brief before moving into the design phase.
#02
Concept Creation & 3D Visualisation
Using the information gathered during the discovery meeting, our designers will start working on the creative concepts for your event. We will also produce a detailed 3D visualisation and technical drawings of the event set design, which will allow you to see exactly how your event set will look before production begins. This collaborative stage gives you the opportunity to review the design, provide feedback and refine any details until you're completely satisfied.
#03
Material Sourcing & Build Coordination
Once you have approved the event set design, we will start sourcing the most suitable materials and coordinate every aspect of the build. Whether your project requires bespoke scenic elements, printed graphics, sustainable materials or integrated LED displays, we’ll work with our trusted suppliers and experienced fabricators to ensure every component meets the highest standards of quality, durability, and finish.
#04
Event Set Production
With the planning stage complete, the production of your event set design will begin. Our experienced team will manufacture each element with precision and ensure the finished product is visually striking and structurally sound. As part of the process, we’ll also coordinate logistics, delivery, on-site installation, and testing to ensure every aspect of the set is ready before your audience arrives.
#05
Handover & Ongoing Support
Before your event begins, we will carry out final inspections and hand over a fully completed set that's ready for use. Our team will remain available to provide you with any on-site support you may require and help with any last-minute adjustments or technical requirements. Following the event, we can also take your event set apart, store it in our storage facility, and get it ready for when you need it next.
Why Choose IMA Solutions for Your Event Set Design
Working with the right event set design company is key to achieving the end result you’re looking for. To make it easier for you to decide whether IMA Solutions is the right choice for you, here are some of the main reasons why you should choose us:
- We have decades of hands-on experience designing and building event sets
- We offer a fully bespoke, end-to-end event set design service
- We only use the highest quality materials to ensure a professional finish
- We can design event sets for events of all sizes and formats
- We offer transparent pricing and clear communication
- We can also install, dismantle, and store your event set design
- We’ve worked with global clients like Google and Aston Martin
If you’d like to learn more about our event set design services or would like to get a quote for your project, please give our team a call on (+44) 1827 948180 or send an email to info@ima.solutions.
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FAQs
